Guidance

Guidance for Using Artificial Intelligence

Responsible use of AI tools includes complying with applicable district policies, regulations, and legal requirements that protect confidential, personal, and institutional data. It also requires adherence to ethical principles that promote transparency, accountability, equity, and fairness. Faculty, staff, administrators, and students are encouraged to understand both the opportunities and risks associated with AI and to use these technologies in ways that support RSCCD’s mission. By embracing responsible AI practices, the District and its colleges can harness the benefits of innovation while maintaining trust, integrity, and a commitment to the success of all those we serve.

Responsible Use of AI

Policies & Guidelines

Tool Public Data Internal Data  Internal FERPA
Protected Data		 Restricted Data
Copilot

(Logged on with District
paid license and district
Issued Account)		 ✓ ✓ ✓  
Copilot

(Not logged on or logged
on with personal account)		 ✓      

Gemini *

(Not logged on or logged
on with personal account)

 ✓      

ChatGPT **

(Not logged on or logged
on with personal account)

 

 ✓      

Claude

(Not logged on or logged
on with personal account)

 

 ✓      

 * District issued accounts for Google Gemini are expected to be available by Spring 2027

**A limited number of District issued ChatGPT accounts will be available for a one-year pilot late Fall 2026

 

Yes, section 17.0 on Administrative Regulation 3720 provides general guidance on the acceptable use of AI: Microsoft Word - AR 3720 Information Resources Acceptable Use.docx

The RSCCD AI Task Force was established to help the District respond to the rapidly evolving opportunities and challenges presented by artificial intelligence. While the Task Force is not currently a formal governance committee, it includes representatives from all District constituencies and operates in the spirit of participatory governance by developing guidance, identifying emerging issues, and seeking feedback through existing governance groups.


Because AI technologies and related guidance are changing quickly, the Task Force may share recommendations and resources through the AI website to provide timely information to employees and students. These resources are intended to be living guidance, not final determinations. Feedback from governance committees remains an important part of refining that guidance, identifying professional development needs, and informing future policy development.